- Resident application & on-boarding
- Automated contracting & licensure
- Robust systems integrations & API
- Demographic centralization
- Faculty, resident and M3/M4 student scheduling
- System customizations & personalization
- ERAS data import
When you're managing a graduate medical education program, accuracy and efficiency are key to success. MedHub provides the tools you need to streamline workflow and improve outcomes.
DIOs can set parameters and compare data from across the enterprise. Program directors can tailor the interface to fit their requirements. No matter what hat you’re wearing, MedHub is here to make your job easier.
Integrate and streamline workflow and processes across all residency programs on an open, flexible platform.With interfaces to critical institutional systems,
MedHub increases efficiencies around program accreditation, faculty management, resident management, and clinical site and affiliation management.
MedHub’s enterprise-wide model delivers institutions a single source of truth across all programs, residents, faculty and clinical site locations. The result is improved accuracy, visibility, and reduced institutional risk. MedHub’s accreditation management aligns with ACGME NAS and facilitates CLER & ADS reporting.
Educate and prepare the most practice-ready physicians by tracking competencies, instituting higher quality assessment practices, and facilitating better feedback for professional development. Through milestone progress reports and portfolios, MedHub provides early identification of struggling residents, enabling proactive corrective action.
Coordinator, GME, University of Oklahoma Tulsa
MedHub unites and streamlines management operations across the enterprise, aligning residents, faculty and programs.
A GME program is already demanding enough. Nobody has time for an inefficient system. Residents and staff love MedHub because it's intelligent and intuitive—and it's available from your desktop, laptop, tablet, or phone.
Our approach has always been top-down. Institutional leaders can see what is and isn't working across programs, and revise their strategies as needed.
Unite and streamline management operations across the enterprise, to help bring out the best in tomorrow’s healthcare professionals.
The New Resident Onboarding feature offers complete flexibility to accommodate the unique business processes and requirements of each individual institution.
Some of the required forms and documents that MedHub clients have included as part of their New Resident Onboarding process include:
The schedule functionality is fully integrated with many other tasks such as institutional reimbursement, affiliated institutional billing, evaluation delivery, resident training history, duty hours and more.
The integration of multiple functions with schedules elegantly drives many associated tasks with minimal administrative effort and redundancy. Back-end system logic ensures the integrity of the business process and quality of the data. Administrative users take an oversight role monitoring and ensuring task completion by the users for which they are responsible.
Some features of MedHub scheduling functionality include:
Master Rotation Schedule Management
Call Schedule Management
Vacation / LOA / Away Conference Requests / Approvals
Not only do our largest academic teaching hospitals achieve an extraordinarily high percentage of weekly documentation by trainees, violations tend to be reduced through proactive notifications for potential violations before they actually occur.
In order to achieve a high percentage of participation for duty hour documentation, we understand it is important to have a process that is both highly effective yet unobtrusive. Because MedHub does not drive institutional Medicare reimbursement through duty hour documentation, trainees are not burdened by numerous obstacles preventing them from simply documenting hours.
Our member institutions also tend to leverage most MedHub functionality beyond just duty hour documentation meaning trainees are typically already using MedHub on a daily basis for other tasks. This enhances duty hour documentation outcomes over systems only used for one or two tasks.
The MedHub duty hour module provides alerts to residency coordinators and program directors when residents log ‘potential violations’ – while there is still time to do something about it. Automatic calculations against 2011 ACGME duty hour regulations ensure residents, the residency program and the institution have real-time information that ensures a high level of compliance. Comprehensive reporting at the program and enterprise level flag potential problems before they become issues.
Detailed monitoring and workflow of internal and external moonlighting and Program Director review is also part of MedHub streamlined workflow.
Features of the MedHub duty hour module include:
Residency coordinators can create multiple conferences that share similar criteria with just a few keystrokes. Other time saving features include immediate real time updates to resident duty hours as soon as conference attendance is recorded. Managing conference attendance requirements is also extremely easy with residents, faculty mentors and program coordinators receiving up-to-the-minute information around all conferences attended by their residents.
Conferences – Optional Residency Program Settings:
Conference Management from the Resident Point of View:
Many residency programs required to log procedures through the ACGME website will often use MedHub to log certain procedures that initiate specific actions such as a procedure certification, procedure verification or a procedure evaluation. MedHub tracks training program specific procedure requirements, then displays a trainees progress toward meeting those requirements – in real time – to residents, coordinators, faculty mentors and program directors.
Procedure – Optional Residency Program Settings:
Procedure Management from the Resident Point of View:
A system that casts a wide net by delivering multiple evaluations in hopes that a percentage of them reach the intended target, is a poorly designed system. The result is faculty frustration with a system that delivers evaluations of trainees they never saw. This leads to low outcomes and faculty resistance to log in to the system at all.
MedHub employs multiple methods of evaluation delivery that result in highly accurate delivery by schedule. Accurate evaluation delivery, in turn, builds confidence in the system delivering them and drives outcomes higher because users are not wasting their time deleting improperly delivered evaluations that do not apply.
Not only are evaluations simple to create in MedHub, the flexibility with which options can be added makes any form extremely powerful. MedHub has a standard “library” of answer types ranging from Likert scales, true/false, yes/no, short answer, comments, long answer, etc. Any scale not part of that list can be easily added and even limited to that residency program using it.
Questions can be tagged as required or elective and question can be associated with an ACGME competency for future reporting. Low score thresholds can be automatically set up for single, multiple or all questions within a form that will automatically generate an alert to the residents program coordinator, program director and/or faculty mentor. Forms once created, can be “shared” with other residency programs.
Some of the evaluation creation features include:
Evaluation – Residency Program Settings
Evaluation – Institutional Settings
Residents are able to maintain a comprehensive record of their scholarly activity and evidence pertaining to their professional competence including:
With portfolios, Residents are also able to:
Faculty members are able to maintain a comprehensive record of their scholarly activity, manage their Curriculum Vitae, and track CME credits.
Scholarly activities that can be included in the Faculty portfolio include:
Curriculum Vitae Management:
CME Credit Management
Define parameters that will be required for the GME Office’s annual review of a program, and identify the respective thresholds that the GMEC will use identify potential Special Review candidates:
General Program Information:
Manage institutional level requirements in compliance with ACGME standards and Institutional Review process.
The workflow process ensures that the data is error checked by both the GME Office and programs prior to reporting. Scheduling data is locked once the IRIS generation process has begun. All future updates must be made through Finance and detained audit trails are maintained. In addition, MedHub maintains both the residency and medical school code lists, so you can be sure that all lookup information is up-to-date.
MedHub can and does handle multiple cost reports for the same institution. And in some cases, certain Medhub clients generate the cost report for other institutions under their global umbrella. MedHub also has a function to allow non-MedHub clients that are affiliated with a MedHub client to upload their IRIS data and have MedHub check the data across multiple institutions for overlaps.
MedHub also has an optional login for fiscal intermediaries with all salient documentation in one place, separated by fiscal year and encourages FI’s to audit the rotational data directly back to the source information. This leads to reduced conflicts and complete transparency.
IRIS Management Reports:
Additional Finance Related Reports/Views:
MedHub has developed multiple billing functions into its system.
Affiliated Institutional Billing:
MedHub workflow effectively manages intricate and complex billing functions between the MedHub client and billed affiliates. Billed affiliates are defined at the global level through an institutional “site list” , then trainee billing rates can be determined to highly specific levels of details (PGY, Chief, trainees on visa, etc.).
MedHub is “smart enough” to know when an off-cycle trainee has changed their PGY level within a period in which the bill is generated and properly calculate the trainee rate before and after the level change. All bills can be completely audited back to rotational data through the MedHub “where worked” approach to rotational activity. In some cases, VA hospitals at which our residents train accept MedHub data as accurate an complete – thus reducing or eliminating their VA timekeeping system.
Internal Institutional Billing:
For some of our clients, Medhub has built highly specific internal institutional billing processes that reimburse programs via internal funding sources as determine by GME. Trainee activity can be parsed to an almost infinite level of detail based upon activity and merged with different funding sources (grant funded, etc.). Medhub handles the disbursement from the appropriate funding sources to the programs based upon the specific rotational activities of its trainees.
ENSURE COMPLIANCE ACROSS PROGRAMS
Simplify required logging tasks of trainees
Better track violation occurrences
Notify trainees before they are out of compliance
Improve visibility to real time data
SIMPLIFY DAILY TASKS FOR TRAINEES:
Log anywhere with offline access
View weekly compliance overview
Use the iOS dictation feature to submit violation reasons
Receive helpful reminders & push notifications
Access app using institution credentials
We strive to eliminate duplicative tasks and reduce administrative overhead with many options for integration: