Great programs start with a foundation of accurate data that will shape the trainee’s progress.
Great programs start with a foundation of accurate data that will shape the trainee’s progress.
Streamline your resident onboarding process and ensure all required paperwork is completed prior to a trainees start date.
Streamline your resident onboarding process and ensure all required paperwork is completed prior to a trainee’s start date.
The New Resident Onboarding feature offers complete flexibility to accommodate the unique business processes and requirements of each individual institution.
Some of the required forms and documents that MedHub clients have included as part of their New Resident Onboarding process include:
Proactively address upcoming resident credentialing, license and visa expiration issues through automated alerts and reminders.
Streamline your resident onboarding process and ensure all required paperwork is completed prior to a trainee’s start date.
The New Resident Onboarding feature offers complete flexibility to accommodate the unique business processes and requirements of each individual institution.
Some of the required forms and documents that MedHub clients have included as part of their New Resident Onboarding process include:
Reduce redundant administrative effort, and improve data quality with one system of record across all residency programs.
Reduce redundant administrative effort, and improve data quality with one system of record across all residency programs.
GME Office
Residency Programs
Reporting
Streamline your payroll and contracting processes by tracking and managing everything from a centralized database.
Measured performance enables formative feedback to guide trainees as they grow into their career.
An effective evaluation module drives the highest possible outcomes by delivering the right evaluations to the right people.
Drive the highest possible outcome by delivering the right evaluations to the right people with one of the most robust evaluation creation and delivery modules available.
A system that casts a wide net by delivering multiple evaluations in hopes that a percentage of them reach the intended target, is a poorly designed system. The result is faculty frustration with a system that delivers evaluations of trainees they never saw. This leads to low outcomes and faculty resistance to log in to the system at all.
MedHub employs multiple methods of evaluation delivery that result in highly accurate delivery by schedule. Accurate evaluation delivery, in turn, builds confidence in the system delivering them and drives outcomes higher because users are not wasting their time deleting improperly delivered evaluations that do not apply.
Evaluation Creation
Not only are evaluations simple to create in MedHub, the flexibility with which options can be added makes any form extremely powerful. MedHub has a standard “library” of answer types ranging from Likert scales, true/false, yes/no, short answer, comments, long answer, etc. Any scale not part of that list can be easily added and even limited to that residency program using it.
Questions can be tagged as required or elective and question can be associated with an ACGME competency for future reporting. Low score thresholds can be automatically set up for single, multiple or all questions within a form that will automatically generate an alert to the residents program coordinator, program director and/or faculty mentor. Forms once created, can be “shared” with other residency programs.
Some of the evaluation creation features include:
Evaluation Delivery
Evaluation Reporting
Evaluation – Residency Program Settings
Evaluation – Institutional Settings
Ensure trainees are being exposed to diverse disease states and patient demographics by capturing requirements through procedure and diagnosis logging.
Transcend rote documentation of procedures logged with the MedHub procedure module.
Many residency programs required to log procedures through the ACGME website will often use MedHub to log certain procedures that initiate specific actions such as a procedure certification, procedure verification or a procedure evaluation. MedHub tracks training program specific procedure requirements, then displays a trainees progress toward meeting those requirements – in real time – to residents, coordinators, faculty mentors and program directors.
Procedure Management:
Procedure Reporting:
Procedure – Optional Residency Program Settings:
Procedure Management from the Resident Point of View:
Link pre-loaded packages to evaluations to measure trainee progress against ACGME competencies, sub-competencies and Entrustable Professional Activities (EPAs).
Expedite the Annual Program Evaluation (APE) process with centralized and systematic accreditation data management of resident performance, faculty development, graduate performance, and program quality.
Define parameters that will be required for the GME Office’s annual review of a program, and identify the respective thresholds that the GMEC will use identify potential Special Review candidates:
General Program Information:
Program Quality:
Trainee Performance:
Faculty Development:
Institutional Accreditation
Manage institutional level requirements in compliance with ACGME standards and Institutional Review process.
Consolidate all trainee accomplishments in a single location to give a holistic view of their growth through their program.
Trainees use our interactive learning portfolios tool throughout their residency/fellowship to record and organize their learning, track their progress against defined learning objectives, reflect on their learning experiences, and receive feedback on their skills as physicians.
Residents are able to maintain a comprehensive record of their scholarly activity and evidence pertaining to their professional competence including:
With portfolios, Residents are also able to:
Faculty Portfolios
Faculty members are able to maintain a comprehensive record of their scholarly activity, manage their Curriculum Vitae, and track CME credits.
Scholarly activities that can be included in the Faculty portfolio include:
Curriculum Vitae Management:
CME Credit Management
Avoid arduous audits with detailed schedule data you can rely on
MedHub has its own comprehensive scheduling engine that facilitates the creation and management of master rotation block schedules, shift/call and continuity clinic schedules.
Create and manage master rotation block schedules, shift/call and continuity clinic schedules with MedHub’s comprehensive scheduling engine.
The schedule functionality is fully integrated with many other tasks such as institutional reimbursement, affiliated institutional billing, evaluation delivery, resident training history, work hours and more.
The integration of multiple functions with schedules elegantly drives many associated tasks with minimal administrative effort and redundancy. Back-end system logic ensures the integrity of the business process and quality of the data. Administrative users take an oversight role monitoring and ensuring task completion by the users for which they are responsible.
Some features of MedHub scheduling functionality include:
Master Rotation Schedule Management
Call Schedule Management
Vacation / LOA / Away Conference Requests / Approvals
The scheduling functionality is fully integrated with reimbursement and affiliate billing tasks to streamline processing to minimize audits and drive timely billing.
Quickly generate an accurate IRIS diskette using MedHub’s intuitive IRIS tool.
The workflow process ensures that the data is error checked by both the GME Office and programs prior to reporting. Scheduling data is locked once the IRIS generation process has begun. All future updates must be made through Finance and detained audit trails are maintained. In addition, MedHub maintains both the residency and medical school code lists, so you can be sure that all lookup information is up-to-date.
MedHub can and does handle multiple cost reports for the same institution. And in some cases, certain Medhub clients generate the cost report for other institutions under their global umbrella. MedHub also has a function to allow non-MedHub clients that are affiliated with a MedHub client to upload their IRIS data and have MedHub check the data across multiple institutions for overlaps.
MedHub also has an optional login for fiscal intermediaries with all salient documentation in one place, separated by fiscal year and encourages FI’s to audit the rotational data directly back to the source information. This leads to reduced conflicts and complete transparency.
Features:
IRIS Management Reports:
Additional Finance Related Reports/Views:
Billing
Affiliated Institutional Billing:
MedHub workflow effectively manages intricate and complex billing functions between the MedHub client and billed affiliates. Billed affiliates are defined at the global level through an institutional “site list” , then trainee billing rates can be determined to highly specific levels of details (PGY, Chief, trainees on visa, etc.).
MedHub is “smart enough” to know when an off-cycle trainee has changed their PGY level within a period in which the bill is generated and properly calculate the trainee rate before and after the level change. All bills can be completely audited back to rotational data through the MedHub “where worked” approach to rotational activity. In some cases, VA hospitals at which our residents train accept MedHub data as accurate an complete – thus reducing or eliminating their VA timekeeping system.
Internal Institutional Billing:
For some of our clients, Medhub has built highly specific internal institutional billing processes that reimburse programs via internal funding sources as determine by GME. Trainee activity can be parsed to an almost infinite level of detail based upon activity and merged with different funding sources (grant funded, etc.). Medhub handles the disbursement from the appropriate funding sources to the programs based upon the specific rotational activities of its trainees.
Allow trainees to easily make requests for Vacations, Sick Days, Away Conferences, or Leaves of Absence (LOA). Create custom approval workflows to ensure timely processing and notification to trainees.
Create and manage master rotation block schedules, shift/call and continuity clinic schedules with MedHub’s comprehensive scheduling engine.
The schedule functionality is fully integrated with many other tasks such as institutional reimbursement, affiliated institutional billing, evaluation delivery, resident training history, work hours and more.
The integration of multiple functions with schedules elegantly drives many associated tasks with minimal administrative effort and redundancy. Back-end system logic ensures the integrity of the business process and quality of the data. Administrative users take an oversight role monitoring and ensuring task completion by the users for which they are responsible.
Some features of MedHub scheduling functionality include:
Master Rotation Schedule Management
Call Schedule Management
Vacation / LOA / Away Conference Requests / Approvals
The MedHub conference manager includes a number of time saving functions that make creating conferences and tracking conference attendance simple and straightforward.
Save time with intuitive conference tracking tools that make creating conferences and tracking conference attendance simple and straightforward.
Residency coordinators can create multiple conferences that share similar criteria with just a few keystrokes. Other time saving features include immediate real time updates to resident work hours as soon as conference attendance is recorded. Managing conference attendance requirements is also extremely easy with residents, faculty mentors and program coordinators receiving up-to-the-minute information around all conferences attended by their residents.
Conference Management:
Conference Reporting:
Conferences – Optional Residency Program Settings:
Conference Management from the Resident Point of View:
Strike the right balance between program flexibility and centralized management
MedHub has a comprehensive work hour module that takes a proactive approach to work hour documentation. Clients that have switched from other systems have seen a 21% increase in timesheet compliance.
Take a proactive, rather than a reactive, stance around work hour documentation with MedHub’s comprehensive work hour module (also available in the mobile app).
Not only do our largest academic teaching hospitals achieve an extraordinarily high percentage of weekly documentation by trainees, violations tend to be reduced through proactive notifications for potential violations before they actually occur.
In order to achieve a high percentage of participation for work hour documentation, we understand it is important to have a process that is both highly effective yet unobtrusive. Because MedHub does not drive institutional Medicare reimbursement through work hour documentation, trainees are not burdened by numerous obstacles preventing them from simply documenting hours.
Our member institutions also tend to leverage most MedHub functionality beyond just work hour documentation meaning trainees are typically already using MedHub on a daily basis for other tasks. This enhances work hour documentation outcomes over systems only used for one or two tasks.
The MedHub work hour module provides alerts to residency coordinators and program directors when residents log ‘potential violations’ – while there is still time to do something about it. Automatic calculations against 2011 ACGME work hour regulations ensure residents, the residency program and the institution have real-time information that ensures a high level of compliance. Comprehensive reporting at the program and enterprise level flag potential problems before they become issues.
Detailed monitoring and workflow of internal and external moonlighting and Program Director review is also part of MedHub streamlined workflow.
Features of the MedHub work hour module include:
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Create rotational objectives and share curriculum. Track whether residents have viewed assigned curriculum. Clients that switch to MedHub have seen a 60% increase in resident viewing compliance.
Create assignments for trainees to complete as part of onboarding or build quizzes to administer as part of their rotational learning objectives.
Ensure that your program’s trainees are always in the loop with MedHub’s extensive set of communication tools. Proactively make announcements or email various groups in bulk.
The reports you need to analyze what’s happening across the institution without spending hours tracking it down.
MedHub’s program accreditation features allow you to track all NAS events along with issue management and resolution reporting. MedHub’s dynamic APE is a one-stop-shop for annual program progress tracking.
Expedite the Annual Program Evaluation (APE) process with centralized and systematic accreditation data management of resident performance, faculty development, graduate performance, and program quality.
Define parameters that will be required for the GME Office’s annual review of a program, and identify the respective thresholds that the GMEC will use identify potential Special Review candidates:
General Program Information:
Program Quality:
Trainee Performance:
Faculty Development:
Institutional Accreditation
Manage institutional level requirements in compliance with ACGME standards and Institutional Review process.
With over 100 available reports, MedHub’s reporting engine is extremely robust, yet flexible. Each report can be customized with built-in filters and options to get the data exactly how you need it.
Partner with MedHub to identify areas of the system that are being underutilized by your programs or compare your institution to hundreds of peers across the country.
Manage trainee offboarding by processing alumni requests and completing exit checklists. Keep in-touch with almuni through surveys and verify alumni training for new employment.
When you become a MedHub client you are buying more more than just a software system. You are joining a growing network of your peers across the country.
The latest MedHub release features: