MedHub Software Release Notes

MedHub UME and GME Software Release Notes include information on new features, enhancements, and updates.

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Medhub Release Notes | August 12, 2026

Enhancements

[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — Added audit logging for “Reset to Partially Complete” actions from the completed evaluations list, including the timestamp, and evaluation details.
[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — Added “Evaluations – Reset to Partially Complete” as an Audit Trail Query report type, with results limited to accessible programs and courses.
[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — Added a notice to the reset confirmation modal when an evaluation has an expiration date. Resetting does not change the expiration date, which can be updated from the Incomplete Evaluations page.
[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — Expanded audit logging for evaluation resets performed from an individual evaluation response view.
[GME/UME] Information Technology — Simplified the schedules/shiftCreate API by removing the serviceID attribute.
[GME] GME Office, Program Administrator — Enhanced “PLA Management Comment” notification emails with request details, including the request type, ID, program, site, dates, and status.
[UME] Student Administrator — Added “Enrollment Modification” audit records when enrollments are created through Schedule Lottery’s “Commit to Enrollment” action. Records appear in the Audit Trail Query report and the student’s Enrollment/Grades tab.

Updates

[GME/UME] All User Types — Improved public evaluation kiosk reliability so recently submitted evaluations can be accessed immediately.
[GME/UME] All User Types — Improved report selection validation and added clear notifications when a report is unavailable.
[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — Added clear messaging when evaluation links reference deleted or unavailable records.
[GME] Program Administrator — Corrected the Modify Clinic/Activity header to display the user’s accurate account type: Faculty or Resident.
[GME] GME Office — Improved PLA request Excel export performance for sites with large request volumes.
[GME] Faculty — Improved the Procedures Advisor report for programs without defined requirements and corrected the Procedure Types and Diagnosis/Indications toggle.

Medhub Release Notes | August 5, 2026

Medhub Release Notes | July 29, 2026

Enhancements

[GME/UME] GME Office, Program Admin, Hospital Finance, Student Admin, Course Coordinator – New sites will now display a standard MedHub logo in the header until a custom logo is uploaded, ensuring a professional appearance during initial setup.

Updates

[GME/UME] All User Types – For accessibility improved screen-reader support by ensuring all informative images carry meaningful alternative text across the News Portal, Knowledge Base, and Program Policies.
[GME/UME] All User Types – For accessibility resolved issues where certain links lacked discernible text, ensuring all links and icons provide clear context to assistive technologies.
[GME/UME] All User Types – For accessibility improvements resolved an issue where institution names with apostrophes (e.g., “Queen’s”) displayed as HTML code. Names now display correctly across all platforms.
[GME/UME] All User Types  – Resolved an issue where tutorial videos in the Help Resources section appeared as a blank black screen. Security configurations have been updated to ensure video content loads and plays correctly.
[GME/UME] GME Office, Program Admin, Student Admin, Course Coordinator – Resolved an issue where the “Send Email” link for incomplete Outside Evaluator evaluations opened a blank browser tab. The link now correctly launches the user’s local email client.
[GME] Program Admin –  Enhanced the QGenda interface root side debug tool to help Support users identify Qgenda assignments that are not importing due to being unpublished or unavailable
[GME] Program Admin – Fixed a crash in the Resident Portfolio Summary report occurring when resident photos were missing or unreadable; exports now handle missing images gracefully.
[GME] Program Admin – Fixed a system error when viewing faculty profiles via stale links for users reassigned to different roles; the system now redirects to the Faculty Search page.
[GME] Program Admin – Fixed a system error when running reports against the “Medical School” placeholder; the system now provides a clear “no access” message instead of crashing.
[GME] Resident – Fixed an issue causing the MedHub mobile app to crash or show a validation error when logging work hours during a partial week, such as at academic year changeover. The app now responds consistently for all weekly hour submissions.
[UME] Student Admin – Increased the maximum export file size for AAMC/Medbiquitous reports to 40MB to support schools with extensive curriculum data.

Medhub Release Notes | July 23, 2026

Enhancements

Work Hour Analytics Report
[GME] GME Office, Program Administrator, Faculty – You can now export a Work hours review period-level PDF report. The export includes program information, schedule/period rows, review status, director comments, and trainee violation details for accreditation and review purposes.
[GME] GME Office, Program Administrator, Faculty – A new export icon is available next to “View Details” in View by Period mode (Work Hour Review Periods, Rotation Periods and Custom Periods), allowing you to export an individual trainee’s row and associated calendar as a PDF.
[GME] GME Office, Program Administrator, Faculty – For firm-based schedules CSV export has been added to match the on-screen firm-based report structure, preserving correct logical grouping and ordering of firm-based schedules.
[GME] GME Office, Program Administrator, Faculty – For firm-based schedules PDF export has been added mirror the on-screen report layout including firm ordering, period ordering, unassigned placement, and correct row labels for standard and firm-mixed schedules.

Updates

Work Hour Analytics Report
[GME] GME Office, Program Administrator, Faculty – Fixed an issue where certain dates within an active Firm/Schedule period appeared greyed out or disabled in the Trainee Calendar View, even though they fell within valid date ranges.
[GME] GME Office, Program Administrator, Faculty – The Trainee Details > Contacts section now displays all program administrators (Primary, Backup, and Secondary Backup) consistently with the Send Email action, providing a single source of truth for admin contacts.
[GME] GME Office, Program Administrator, Faculty – The “Beta” tag has been refreshed with a blue outline, white fill, and blue text for improved readability and WCAG 2.2 accessibility compliance. Hover text now reads: “Accurate and ready to use; additional export features and faster performance are on the way.”

Medhub Release Notes | July 22, 2026

Enhancements

[GME/UME] GME Office, Program Administrator, Faculty, Resident, Student Administrator, Course Coordinator and Student — Calendar sync performance has been improved via a new caching mechanism, resulting in faster ICS file downloads and refreshes in external applications such as Outlook and Google Calendar.
[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — The confirmation modal for “Reset evaluation to Partially Completed” has been updated with refreshed styling, ensuring a consistent experience across the evaluation response, detail, and list views.
[GME] GME Office — Scheduling API error handling has been standardized for assignment edits made outside the allowed day window. These requests will now consistently return error code E08 across all scheduling endpoints.
[GME] GME Office — A new bulk-export tool is now available to make trainee onboarding documents available upon request. Specific application files (such as personal ID photos) are packaged into a single ZIP archive and delivered to the institution’s Resources/Documents section for secure download.

Updates

[GME/UME] All User Types — For accessibility improvements descriptive titles have been added to embedded frames across 11 pages, including site administration wizards and portfolio entries, enabling screen-reader users to identify and navigate embedded content more effectively.
[GME/UME] All User Types — For accessibility improvements language attributes have been added to 68 pages and scripts, including Learning Portfolio print views and administrative utilities, ensuring screen readers apply correct pronunciation and voice rules.
[GME/UME] All User Types — For accessibility improvements color contrast for green text elements has been improved across the platform, including calendar sync indicators, IRIS post-test checkmarks, and timesheet compliance icons, meeting accessibility standards for all users.
[GME] GME Office, Program Administrator and Faculty  — Resolved an error preventing Faculty and GME administrators at certain institutions from accessing Annual Program Evaluations. Status field labels now display correctly across the APR list, add/modify forms, and print views.
[GME/UME] GME Office, Hospital Finance, Resident — Restored the correct layout for the Individual Schedules view. Section labels are no longer oversized or misaligned, and the “Schedule (SPLIT)” dropdown is properly positioned.
[GME] GME Office — Improved the accuracy of nightly site expiration notifications to ensure they reflect only the relevant institution’s own expired site contracts.
[GME] Hospital Finance — The IRIS 2.0 Pre-Test report now correctly flags residents missing a required service or rotation assignment, even when clinic scheduling meets the full-day threshold, preventing clinic activity from masking a missing primary service.
[GME] Resident — The auto-generation logic for demographics fields (such as Physician ID/PID) has been updated to prevent duplicate values. Unique IDs are now reliably assigned even when multiple trainee records are created simultaneously, such as during bulk onboarding or imports.
[GME] Faculty — Faculty members can now correctly see and select Outside Evaluators when initiating performance evaluations, consistent across both desktop and mobile.
[UME] Course Coordinator — Fixed an accessibility issue on the Course Settings Schedules tab where the curriculum objective email help link and dropdown options were not focusable by keyboard or screen-reader users.

Medhub Release Notes | July 15, 2026

Enhancements

[GME] Program Administrator, Faculty — Program Directors with access to “of faculty” evaluations can now view evaluations completed on Faculty-type Outside Evaluators. These evaluators appear under a new “Outside Evaluatee” sub-header in the Faculty dropdown on the Faculty Evaluations tab, and are included when selecting “(All Faculty).”

Updates

[GME/UME] All User Types — Fixed an error on the password recovery page caused by a character encoding mismatch. Account recovery via email now works as expected for all users.
[GME/UME] All User Types — Fixed a stability issue during multi-factor authentication (MFA) where submitting an invalid code or triggering rate-limiting could cause an error. The MFA login flow now remains stable
[GME/UME] All User Types — We’ve made improvements to how MedHub communicates with assistive technologies like screen readers, so users who rely on those tools will now receive clearer, more accurate information when navigating the platform
[GME/UME] All User Types — Implemented security enhancements to session management to protect against unauthorized cross-site actions, including improvements to the SSO login process to ensure users remain correctly authenticated.
[GME/UME] Program Admin, Student Admin, Course Coordinator, and GME Office — Fixed incorrect field mapping in the Ad-Hoc Faculty Demographics report. Clinical Interests and General Comments data now display in their correct respective columns.
[GME] GME Office — Fixed an error when submitting certain Program Level Agreement (PLA) requests with pending external responses. The system now correctly saves the form and sends reminder notifications to the institution’s default GME contact.
[GME] GME Office — Fixed a timeout issue preventing the full-institution Admin Program Contacts export from downloading. The execution limit has been increased to support large data sets.
[GME] Hospital Finance — Fixed IRIS 2.0 Pre-test SSN validation to correctly flag and reject invalid sequential patterns with leading zeros (e.g., 012345678), preventing invalid data from entering IRIS data sets and the Data Browser.
[UME] Student Administrator, Course Coordinator, Faculty — We strengthened access controls on advisor pages to ensure faculty can only view information for students explicitly assigned to them, providing an additional layer of protection for your student data
[UME] Student — Fixed the Supervisor Identification (SIS) request search so entering a full “First Last” name now reliably returns the correct faculty member instead of an overly broad list of unrelated results.

Medhub Release Notes | July 9, 2026

Enhancements

Work Hour Analytics Report
[GME] GME Office, Program Administrator, Faculty – Added the ability to export the full program report as a PDF from the Work Hours Analytics second-page view. The export includes program-level, schedule-level, PGY/client-level, and individual summary data with all trainee rows.

Updates

Work Hour Analytics Report
[GME] GME Office, Program Administrator, Faculty – Fixed an issue where the “Day Off” icon did not display on the trainee calendar when 0 hours were logged, causing those days to be excluded from the Days Off total. Days with 0 hours now correctly show the icon and count toward the total.

Medhub Release Notes | July 8, 2026

Enhancements

[UME] Student Administrator, Course Coordinator — Added a reset icon to the View Completed Evaluations list, enabling administrators to return a completed evaluation to “Partially Complete” status directly from list view. Reset behavior, including evaluator notifications and eligibility rules, remains unchanged.

Updates

[GME/UME] All User Types — Updated the mobile notification service to use modern authentication standards for iOS push notifications, improving reliability of evaluation alerts and other system notifications on mobile devices.
[GME/UME] All User Types — Fixed an issue where client forms embedded on public pages redirected users to a login page. These files are now accessible without login as intended.
[GME/UME] All User Types — Resolved an issue where a 500 error displayed when users attempted to input their username in non-Latin characters. Now the expected invalid username message displays as expected.
[GME/UME] Program Administrator, Faculty, Course Coordinator, Student Administrator – The “Report Type” dropdown on the Aggregate Evaluation Report page now correctly enables on page load when multiple items are pre-selected, removing the need to manually toggle selections first.
[GME] GME Office, Hospital Finance — Fixed a display issue on the Funding Budgets page where newly applicable funding sources did not appear until the list was manually reordered. All applicable funding sources now load correctly after program assignments are modified.
[GME] GME Office — Fixed an inconsistency on Approved Program Letter of Agreement (PLA) PDFs where a system-generated signature sometimes appeared for the final GME approval step. The final approval step no longer displays a stand-in signature, aligning PDF output with the standard workflow.
[GME] GME Office — Added a “(none)” option to the Cost Report dropdown during the final PLA approval step for new sites, preventing an unintended cost report from being auto-assigned when none is required.
[GME] Program Administrator — Fixed an issue where automated evaluations were generated for trainees who did not meet the “Minimum Shared Service Days for Delivery” threshold due to absences. Absence days (e.g., Vacation, Leave of Absence) are now correctly subtracted from total rotation length before evaluating the delivery threshold.

Medhub Release Notes | July 1, 2026

Enhancements

[GME/UME] All User Types — Password reset functionality is now available for test environments via a dedicated secure endpoint. Reset emails are clearly identified as originating from a test site, and all recovery links direct users back to the correct test environment.
[GME/UME] All User Types — The “Forgot Password” flow on test sites now delivers account recovery emails through a secure internal proxy. Emails are labeled as test-environment communications, preventing confusion with production accounts.
[UME] Course Coordinator — Course Coordinators can now track evaluation completion even without permission to view the evaluation content. These evaluations appear as read-only rows in “View Completed Evaluations” with tracking details such as date issued and completed.
[UME] Student Administrator, Course Coordinator — A new information icon in the “View Completed Evaluations” list displays delivery details for finished evaluations, including the delivery method and the user or rule that initiated the evaluation.
[GME/UME] Internal Users  — All test-site password reset attempts are now logged with recipient details, timestamps, and delivery status, giving Support teams full troubleshooting visibility.
[GME/UME] Internal Users — Support teams can now search for test-site password reset emails using existing email search tools. A new “TEST” server option has been added to the search interface for efficient troubleshooting.

Updates

[GME/UME] All Users Types — For Accessibility corrected missing form labels across multiple administrative and user pages, ensuring screen readers can accurately identify and describe input fields.
[GME/UME] All User Types — For Accessibility Red text elements across the platform—including “Draft” statuses, “Cancelled” calendar events, and required field indicators—now use a darker, high-contrast red to meet WCAG 2.1 AA contrast standards, improving visibility for all users.
[GME/UME] GME Office, Student Administrator, Program Administrator, Course Coordinator — For Accessibility fixed a color contrast issue on the “Define Headers” screen within evaluation scales. Header labels now display as white text on navy background for clear readability.
[GME/UME] GME Office, Student Administrator, Program Administrator, Course Coordinator — The Aggregate Evaluation Report preview now resolves correctly when selecting evaluation types such as Learning Portfolio. The preview returns a zero count when no data is available instead of spinning indefinitely or returning an error.
[GME/UME] GME Office — Accessing the Program List or a program that no longer exists (e.g., via an old bookmark) now displays a clear “record does not exist” message with support contact information instead of a system error.
[GME/UME] Faculty, Resident, Student — Evaluation submissions no longer fail when the person being evaluated is a faculty member recently converted from a resident profile. The Resident-to-Faculty Transition Wizard now creates complete accounts even if the original profile was missing a photo.
[GME] Program Administrator, Resident — Evaluations generated through RIS setups now correctly maintain anonymity for visiting or “released-in” residents. All evaluations under an anonymous service configuration remain anonymous regardless of the trainee’s home program.
[GME] Program Administrator — Resident Portfolio Dashboards now generate successfully for new trainees or those with very short training windows. A calculation error in Login Statistics that caused a server error with zero-week durations has been corrected.
[GME] GME Office — The Resident/Fellow Directory now loads successfully for users who previously filtered by multiple programs in Demographics. The directory safely defaults to the site’s default program in these scenarios.
[GME] GME Office, Hospital Finance — Hospital Finance users with “view-only” billing access can now view active billing reports but are prevented from generating, regenerating, or locking/unlocking billing figures.
[UME] Student Administrator, Course Coordinator, Faculty — Fixed an issue where the Ad Hoc Faculty Demographics report returned zero results for Course Coordinators when filtering by “Active Faculty Only.” The report now accurately includes the expected faculty.

Medhub Release Notes | June 25, 2026

Enhancements

Work Hour Analytics Report
[GME] GME Office, Program Administrator, Faculty – The Work Hour Analytics report now fully supports firm-based schedules. Programs that use firm-based scheduling will see trainees correctly grouped under their assigned firm, with firm-level summary rows displayed on both the first and second pages of the report.
[GME] GME Office, Program Administrator, Faculty – A new Actions menu is now available on the program-level row of the second page, providing quick access to export and communication options.
[GME] GME Office, Program Administrator, Faculty – The new Period Report (CSV) export generates a CSV containing only trainees with one or more violations, including columns for program details, violation counts, trainee reason/comments, and director review information.
[GME] GME Office, Program Administrator, Faculty – A new “Export Trainee Report (CSV)” option is now available in the program report’s Action menu. This CSV includes all trainee/period rows in the report making it easy to perform complete downstream analysis and auditing.

Updates

Work Hour Analytics Report
[GME] GME Office, Program Administrator, Faculty – The “Unreviewed” tag on schedule periods with violations past the alert date now consistently displays in red as expected, instead of incorrectly appearing in gray.
[GME] GME Office, Program Administrator, Faculty – Fixed an issue where schedule-level summary periods and day counts could change depending on the overall report date range when using the Work Hour Review Period calculation method. Summary periods are now consistent regardless of the selected date range.

Interested in better leveraging MedHub? The Learning Portal and MedHub Training Series will help your team optimize performance. Or contact your Client Service Manager to further discuss any questions you may have on our most current MedHub Software Release Notes.

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