MedHub Software Release Notes

MedHub UME and GME Software Release Notes include information on new features, enhancements, and updates.

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Medhub Release Notes | July 15, 2026 (Tentative)

Enhancements

[GME] Program Administrator, Faculty — Program Directors with access to “of faculty” evaluations can now view evaluations completed on Faculty-type Outside Evaluators. These evaluators appear under a new “Outside Evaluatee” sub-header in the Faculty dropdown on the Faculty Evaluations tab, and are included when selecting “(All Faculty).”

Updates

[GME/UME] All User Types — Fixed an error on the password recovery page caused by a character encoding mismatch. Account recovery via email now works as expected for all users.
[GME/UME] All User Types — Fixed a stability issue during multi-factor authentication (MFA) where submitting an invalid code or triggering rate-limiting could cause an error. The MFA login flow now remains stable
[GME/UME] All User Types — We’ve made improvements to how MedHub communicates with assistive technologies like screen readers, so users who rely on those tools will now receive clearer, more accurate information when navigating the platform
[GME/UME] All User Types — Implemented security enhancements to session management to protect against unauthorized cross-site actions, including improvements to the SSO login process to ensure users remain correctly authenticated.
[GME/UME] Program Admin, Student Admin, Course Coordinator, and GME Office — Fixed incorrect field mapping in the Ad-Hoc Faculty Demographics report. Clinical Interests and General Comments data now display in their correct respective columns.
[GME] GME Office — Fixed an error when submitting certain Program Level Agreement (PLA) requests with pending external responses. The system now correctly saves the form and sends reminder notifications to the institution’s default GME contact.
[GME] GME Office — Fixed a timeout issue preventing the full-institution Admin Program Contacts export from downloading. The execution limit has been increased to support large data sets.
[GME] Hospital Finance — Fixed IRIS 2.0 Pre-test SSN validation to correctly flag and reject invalid sequential patterns with leading zeros (e.g., 012345678), preventing invalid data from entering IRIS data sets and the Data Browser.
[UME] Student Administrator, Course Coordinator, Faculty — We strengthened access controls on advisor pages to ensure faculty can only view information for students explicitly assigned to them, providing an additional layer of protection for your student data
[UME] Student — Fixed the Supervisor Identification (SIS) request search so entering a full “First Last” name now reliably returns the correct faculty member instead of an overly broad list of unrelated results.

Medhub Release Notes | July 9, 2026

Enhancements

Work Hour Analytics Report
[GME] GME Office, Program Administrator, Faculty – Added the ability to export the full program report as a PDF from the Work Hours Analytics second-page view. The export includes program-level, schedule-level, PGY/client-level, and individual summary data with all trainee rows.

Updates

[GME] GME Office, Program Administrator, Faculty – Fixed an issue where the “Day Off” icon did not display on the trainee calendar when 0 hours were logged, causing those days to be excluded from the Days Off total. Days with 0 hours now correctly show the icon and count toward the total.

Medhub Release Notes | July 8, 2026

Enhancements

[UME] Student Administrator, Course Coordinator — Added a reset icon to the View Completed Evaluations list, enabling administrators to return a completed evaluation to “Partially Complete” status directly from list view. Reset behavior, including evaluator notifications and eligibility rules, remains unchanged.

Updates

[GME/UME] All User Types — Updated the mobile notification service to use modern authentication standards for iOS push notifications, improving reliability of evaluation alerts and other system notifications on mobile devices.
[GME/UME] All User Types — Fixed an issue where client forms embedded on public pages redirected users to a login page. These files are now accessible without login as intended.
[GME/UME] All User Types — Resolved an issue where a 500 error displayed when users attempted to input their username in non-Latin characters. Now the expected invalid username message displays as expected.
[GME/UME] Program Administrator, Faculty, Course Coordinator, Student Administrator – The “Report Type” dropdown on the Aggregate Evaluation Report page now correctly enables on page load when multiple items are pre-selected, removing the need to manually toggle selections first.
[GME] GME Office, Hospital Finance — Fixed a display issue on the Funding Budgets page where newly applicable funding sources did not appear until the list was manually reordered. All applicable funding sources now load correctly after program assignments are modified.
[GME] GME Office — Fixed an inconsistency on Approved Program Letter of Agreement (PLA) PDFs where a system-generated signature sometimes appeared for the final GME approval step. The final approval step no longer displays a stand-in signature, aligning PDF output with the standard workflow.
[GME] GME Office — Added a “(none)” option to the Cost Report dropdown during the final PLA approval step for new sites, preventing an unintended cost report from being auto-assigned when none is required.
[GME] Program Administrator — Fixed an issue where automated evaluations were generated for trainees who did not meet the “Minimum Shared Service Days for Delivery” threshold due to absences. Absence days (e.g., Vacation, Leave of Absence) are now correctly subtracted from total rotation length before evaluating the delivery threshold.

Medhub Release Notes | July 1, 2026

Enhancements

[GME/UME] All User Types — Password reset functionality is now available for test environments via a dedicated secure endpoint. Reset emails are clearly identified as originating from a test site, and all recovery links direct users back to the correct test environment.
[GME/UME] All User Types — The “Forgot Password” flow on test sites now delivers account recovery emails through a secure internal proxy. Emails are labeled as test-environment communications, preventing confusion with production accounts.
[UME] Course Coordinator — Course Coordinators can now track evaluation completion even without permission to view the evaluation content. These evaluations appear as read-only rows in “View Completed Evaluations” with tracking details such as date issued and completed.
[UME] Student Administrator, Course Coordinator — A new information icon in the “View Completed Evaluations” list displays delivery details for finished evaluations, including the delivery method and the user or rule that initiated the evaluation.
[GME/UME] Internal Users  — All test-site password reset attempts are now logged with recipient details, timestamps, and delivery status, giving Support teams full troubleshooting visibility.
[GME/UME] Internal Users — Support teams can now search for test-site password reset emails using existing email search tools. A new “TEST” server option has been added to the search interface for efficient troubleshooting.

Updates

[GME/UME] All Users Types — For Accessibility corrected missing form labels across multiple administrative and user pages, ensuring screen readers can accurately identify and describe input fields.
[GME/UME] All User Types — For Accessibility Red text elements across the platform—including “Draft” statuses, “Cancelled” calendar events, and required field indicators—now use a darker, high-contrast red to meet WCAG 2.1 AA contrast standards, improving visibility for all users.
[GME/UME] GME Office, Student Administrator, Program Administrator, Course Coordinator — For Accessibility fixed a color contrast issue on the “Define Headers” screen within evaluation scales. Header labels now display as white text on navy background for clear readability.
[GME/UME] GME Office, Student Administrator, Program Administrator, Course Coordinator — The Aggregate Evaluation Report preview now resolves correctly when selecting evaluation types such as Learning Portfolio. The preview returns a zero count when no data is available instead of spinning indefinitely or returning an error.
[GME/UME] GME Office — Accessing the Program List or a program that no longer exists (e.g., via an old bookmark) now displays a clear “record does not exist” message with support contact information instead of a system error.
[GME/UME] Faculty, Resident, Student — Evaluation submissions no longer fail when the person being evaluated is a faculty member recently converted from a resident profile. The Resident-to-Faculty Transition Wizard now creates complete accounts even if the original profile was missing a photo.
[GME] Program Administrator, Resident — Evaluations generated through RIS setups now correctly maintain anonymity for visiting or “released-in” residents. All evaluations under an anonymous service configuration remain anonymous regardless of the trainee’s home program.
[GME] Program Administrator — Resident Portfolio Dashboards now generate successfully for new trainees or those with very short training windows. A calculation error in Login Statistics that caused a server error with zero-week durations has been corrected.
[GME] GME Office — The Resident/Fellow Directory now loads successfully for users who previously filtered by multiple programs in Demographics. The directory safely defaults to the site’s default program in these scenarios.
[GME] GME Office, Hospital Finance — Hospital Finance users with “view-only” billing access can now view active billing reports but are prevented from generating, regenerating, or locking/unlocking billing figures.
[UME] Student Administrator, Course Coordinator, Faculty — Fixed an issue where the Ad Hoc Faculty Demographics report returned zero results for Course Coordinators when filtering by “Active Faculty Only.” The report now accurately includes the expected faculty.

Medhub Release Notes | June 25, 2026

Enhancements

Work Hour Analytics Report
[GME] GME Office, Program Administrator, Faculty – The Work Hour Analytics report now fully supports firm-based schedules. Programs that use firm-based scheduling will see trainees correctly grouped under their assigned firm, with firm-level summary rows displayed on both the first and second pages of the report.
[GME] GME Office, Program Administrator, Faculty – A new Actions menu is now available on the program-level row of the second page, providing quick access to export and communication options.
[GME] GME Office, Program Administrator, Faculty – The new Period Report (CSV) export generates a CSV containing only trainees with one or more violations, including columns for program details, violation counts, trainee reason/comments, and director review information.
[GME] GME Office, Program Administrator, Faculty – A new “Export Trainee Report (CSV)” option is now available in the program report’s Action menu. This CSV includes all trainee/period rows in the report making it easy to perform complete downstream analysis and auditing.

Updates

[GME] GME Office, Program Administrator, Faculty – The “Unreviewed” tag on schedule periods with violations past the alert date now consistently displays in red as expected, instead of incorrectly appearing in gray.
[GME] GME Office, Program Administrator, Faculty – Fixed an issue where schedule-level summary periods and day counts could change depending on the overall report date range when using the Work Hour Review Period calculation method. Summary periods are now consistent regardless of the selected date range.

Medhub Release Notes | June 24, 2026

Updates

[GME/UME] All User Types — Improved visibility of form submission buttons. Standardized styling and color contrast for “Submit,” “Post Message,” and “Apply Filters” buttons across administrative interfaces to meet accessibility standards.
[GME/UME] All User Types — Fixed chained Multi-level skip logic and validation in evaluations. Multi-level skip logic now cascades correctly, and submission is properly blocked when visible required questions are unanswered.
[GME/UME] GME Office, Student Administrator, Program Administrator, Course Coordinator – Fixed an issue where batch-importing compliance training expiration dates via Excel displayed raw serial numbers instead of actual dates. Expiration dates for tracking modules (Certifications, Compliance, Tests, Immunizations, Licenses) are now correctly read and stored during bulk uploads.
[GME/UME] Faculty — Updated procedures/verificationsPending and procedures/verificationsHistory API where procedure IDs appeared twice for supervisors at institutions using both GME and UME modules. Verification lists are now correctly deduplicated.
[GME] Program Administrator — Updated Qgenda sync to remove assignments any time the interface mapping for the assignment is removed in MedHub ensuring schedules stay in sync.
[GME] Program Administrator — Fixed program context in Site Contracts view. Navigating to Site Contracts from Program Accreditation Overview now correctly carries the selected program context.
[GME] GME Office — Improved duplicate detection for institutional releases. Refined matching logic to require exact date matches, preventing valid future assignments from being incorrectly skipped.
[GME] Hospital Finance — Strengthened SSN validation in IRIS E01 Pre-test. SSNs containing special characters are now flagged as invalid during pre-test, preventing downstream rejections.
[UME] Faculty — Fixed student visibility in Advisor/Advisee dropdowns. Newly added students now consistently appear in advisor selection dropdowns when they have an active training history record.

Medhub Release Notes | June 17, 2026

Enhancements

[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator, Faculty — Updated procedures/verificationsPending API and procedures/verificationsHistory so Supervisors can now view and verify pending procedure logs regardless of the role they held during the procedure (e.g., “Assisted” or “Observed”). All completed verifications are now accurately reflected in the verification history.

Updates

[GME/UME] All User Types — Fixed an issue where users could be unexpectedly logged out when navigating between different areas of the platform, such as switching to the reports interface. Sessions now remain consistent across all platform sub-domains.
[GME/UME] All User Types — Fixed a technical issue that caused unnecessary system warnings during standard navigation and report generation. The experience is now seamless across Support, Community, and main application interfaces
[GME/UME] Faculty, Resident, Student — Improved stability of the mobile evaluations interface when marking an evaluation as “Insufficient Contact.” The system now handles duplicate requests gracefully, preventing service interruptions.
[GME] Program Administrator, Faculty, Resident — Resolved interface issues on the Log Procedure page. Fixed an error that prevented procedure logging when evaluations were enabled. The “Send Evaluation” checkbox now renders correctly.
[GME] GME Office, Program Administrator — Improved reliability for compliance module expiration alerts. Expiring compliance modules now appear correctly in the Urgent Tasks list without requiring a manual profile re-save, including when dates are imported from external sources.
[GME] GME Office, Program Administrator — Prevented duplicate emails in the Send Batch Password Wizard. The “Next Step” button now disables after the first click, ensuring users receive exactly one login email per run.
[GME] GME Office — Fixed an issue where the Ad-hoc Resident Demographics report displayed blank or outdated program information for active trainees with multiple program histories. The report now correctly reflects the trainee’s current program and start date when using the “Active Only” filter.
[GME] Program Administrator — Corrected display errors on the Evaluation Forms Alerts page. The “Set Alerts by PGY Level” view now loads correctly, resolving a fatal error introduced in the previous release.
[GME] Hospital Finance — Improved performance for large IRIS 2.0 Data Download exports. Large CSV exports (500+ trainees) now process significantly faster using optimized bulk data handling, eliminating browser timeouts and “Service Unavailable” errors.
[GME] Hospital Finance — Enhanced error handling in IRIS 2.0 Post-Test validation. The Post-Test page now displays a clear validation message instead of an HTTP 500 error when encountering missing or invalid demographic data, allowing users to correct the issue directly.

Medhub Release Notes | June 11, 2026

Enhancements

Work Hour Analytics Report

[GME] GME Office, Program Administrator, Faculty – The first-page PDF export now includes color-coded violation icons with reviewed/unreviewed status tags, making it easier to identify violation metrics at a glance.
[GME] GME Office, Program Administrator, Faculty – All timestamps in the first-page PDF export now reflect the timezone configured in your root settings, ensuring consistency across institutions.
[GME] GME Office, Program Administrator, Faculty – The first-page PDF export header now displays your configured organization/hospital name, providing institution-branded reports suitable for official sharing.

Updates

Work Hour Analytics Report

[GME] GME Office, Program Administrator, Faculty – The “14-hour break” violation count now match the calendar view when the week start day was set to Wednesday.
[GME] GME Office, Program Administrator, Faculty – Fixed an issue where an “8-hour break” violation was incorrectly triggered instead of a “14-hour break after 24-hour call” following a merged work period exceeding 24 hours.
[GME] GME Office, Program Administrator, Faculty – The exception message for 24+4 max-hour violations now dynamically reflects the actual merging scenario (continuous work, short-break concatenation, or manual merger).

Medhub Release Notes | June 10, 2026

Enhancements

[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator – Updated the procedures/appendProcedure API so that case log evaluations are generated for all roles enabled for verification (e.g., “Assisted”), not just the “Performed” role. This ensures evaluations are consistently delivered based on your program or clerkship settings.
[UME] Student Administrator, Course Coordinator – The student lookup API now returns all courses where a student is eligible to log procedures, including recently ended enrollments within the configured logging window. This makes it easier for interfaces to display the correct course options for procedure logging.

Updates

[GME/UME] All Users – Modernized table layouts across all portals to ensure consistent content alignment and improved compatibility with screen readers and other assistive technologies.
[GME/UME] All Users – Updated table header colors to a high-contrast navy across all portals, ensuring column headers meet WCAG 2.1 AA readability standards.
[GME/UME] All Users – Improved color contrast for hint messages, inactive links, and status indicators across the platform to enhance readability and meet accessibility standards
[UME] Student Administrator, Course Coordinator, Student – Fixed the course-level rotation schedule key legend so screen readers and keyboard navigation can correctly interpret schedule color keys and activity descriptions.
[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator – Fixed a system crash that occurred when filtering the Resident or Student Search with an empty program selection. The system now handles this scenario gracefully without requiring a re-login.
[GME] Program Administrator – Fixed an issue where QGenda-imported clinic assignments incorrectly pre-populated work hours on trainee timesheets, even when the “Pre-populate Clinic Hours” setting was disabled. The import process now correctly honors the program-level configuration.
[UME] Student Administrator, Course Coordinator – Fixed an issue where some outside faculty members were missing from the Aggregate Evaluation Report’s target list. All valid outside faculty — including those linked to child clerkships — now appear correctly.

Medhub Release Notes | June 03, 2026

Enhancements

[UME] Student — Updated the procedures/procedureTypes and procedures/procedureCounts API calls to include procedure types from both core courses and site-based courses, ensuring that procedure counts are calculated and updated accurately.

Updates

[GME/UME] All User Types — Improved the experience when accessing Community files from within MedHub by automatically establishing a secure session, allowing users to view or download linked documents without being prompted to log in to the Community site separately.
[GME/UME] Internal Users — Introduced a visibility control for Community files that allows administrators to designate specific files as “Public” which can be accessed by users via a direct link, while “Private” files remain protected by existing user-type access rules.
[GME] GME Office, Program Administrator, Residents — Corrected an issue with the academic year date range on the Schedules page that prevented Read-Only users from viewing individual schedules.
[GME] GME Office, Residents — Resolved an issue in Credentials Monitoring so incoming residents are included in the monitored count
[GME] Program Administrator — Corrected a system error that occurred when attempting to use the “Upload Attendance From Excel” wizard in the Conferences interface. The wizard now opens successfully, allowing administrators to import conference attendance data from Excel templates as expected.
[GME]  External Approvers— Fixed a defect that caused external signers to encounter a blank screen when clicking the emailed link to sign a Program Letter of Agreement (PLA). The signature page now loads correctly for external users, allowing them to complete the signature process without requiring an internal MedHub account.

Interested in better leveraging MedHub? The Learning Portal and MedHub Training Series will help your team optimize performance. Or contact your Client Service Manager to further discuss any questions you may have on our most current MedHub Software Release Notes.

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