MedHub Software Release Notes

MedHub UME and GME Software Release Notes include information on new features, enhancements, and updates.

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Medhub Release Notes | September 9, 2026

Enhancements

[GME/UME] All User Types — For accessibility improvements Increased the hit area of discussion thread links on the Community home page, making links easier to select for users on touch devices or using assistive technology.
[GME/UME] All User Types — Added descriptive labels to search buttons across the Community site. Screen readers will now correctly announce the purpose of these buttons, improving accessibility for users relying on assistive technologies.

Updates

[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — Resolved an error that occurred when previewing Tests shared by other institutions.
[GME] GME Office, Program Administrator — Archived templates are now excluded when initiating new PLA requests, ensuring only active templates are available. Archived templates remain visible in filter and export views for historical reference.
[GME] GME Office, Program Administrator — Resolved an issue where assignments created via the Schedule Population Wizard were not appearing in the Schedule Changes audit tool. New assignments are now immediately recorded in the audit trail.
[GME] GME Office — Corrected the “Download Template” link in the Faculty Demographics Batch Import wizard. The link is now properly styled and keyboard-accessible.
[GME] Program Administrator — Corrected issue causing the Conference Import tool to fail when excel headers were not in plain text.
[GME] Resident — The resident Milestones page now fully respects the “Show Competency/Milestone Charts” program setting. When disabled, residents will no longer have access to Milestone Trends and Milestones Summary chart views.
[UME] Student Administrator, Course Coordinator — Added validation to the “Add Site to Clerkship” process to prevent errors when no site is selected. Users will now receive a prompt to select a site before proceeding.
[UME] Student Administrator, Course Coordinator — Resolved an issue that caused users to experience an error when approving a student onboarding requirement from within the Orientation tab of their student profile.
[UME] Faculty — Resolved an internal logging issue triggered when faculty submitted performance evaluations for visiting students. Evaluation submissions are now processed cleanly without generating false-alarm error reports.

Medhub Release Notes | September 3, 2026

Enhancements

[GME/UME] All User Types — For accessibility improvement, all application pages now provide clear, descriptive titles to screen readers and browser tabs, improving navigation for users who rely on assistive technology.

Updates

[GME/UME] All User Types — Expired sessions are now handled gracefully without generating script errors. Active session management and simultaneous login detection are unaffected.
[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator, Faculty, Resident, Student — Corrected a layout issue on evaluation forms where the evaluatee’s photo displaced the evaluator’s name. The photo now displays in the upper-right corner with evaluator, evaluatee, rotation, and date details properly aligned. This fix applies to completed evaluations, printable versions, and both standard and tiered evaluation forms.
[GME] GME Office, Program Administrator — Resolved an issue where the IRIS pre-test process failed for programs with large datasets. The demographic verification step now handles encrypted data reliably, ensuring duplicate identifier checks complete without error.
[GME] GME Office, Hospital Finance — Resolved a database conflict that caused funding budget saves to fail when multiple users edited budgets for the same program simultaneously. The “Save Budgets” button now shows a “Saving…” status and disables further clicks to prevent duplicate submissions.
[GME] GME Office — Resolved an issue where deleting a resident profile did not remove their associated onboarding application, causing errors if the deleted applicant accessed their welcome link. Removing a resident now clears their application record, and orphaned records from past deletions have been cleaned up.
[GME] Program Administrator — Corrected the ACGME procedure import tool to accurately capture all procedures in a case-log file, including multiple procedures per surgical case, administrator-selected procedure type mappings, and Patient/Case IDs from the source file.
[GME] Program Administrator, Faculty, Resident — Resolved a display issue causing procedures to appear multiple times in the “By Procedure Type” view, and fixed a synchronization gap that generated duplicate evaluation requests for a single procedure log. Procedures now appear once across all views, and evaluation requests are issued only for newly added procedures, including those logged via mobile.

Medhub Release Notes | August 26, 2026

Updates

[GME/UME] Program Administrator — Improved the performance of “Simulate Delivery” for large datasets. Administrators can now review complex evaluation rules with reduced load times and fewer screen timeouts.
[GME/UME] Student Administrator, Course Coordinator, GME Office, Program Administrator — Resolved an error when using “Reverse Scale” on evaluation answer types without defined column headings. Reversed scales can now be created successfully.
[GME] GME Office, Program Administrator — Corrected column alignment in the Work Hours by Service report when exported to Microsoft Excel (.xlsx). “Average/Week” headers now align correctly with their data.
[GME/UME] Faculty — Faculty members can now successfully generate their CME Participation Statement even when there is no recorded activity for one or more cycles or CME types.
[GME] GME Office, Program Administrator —Corrected an issue in Alumni Tracking where selecting “(all programs)” returned no results for administrators with access to multiple programs. The filter now displays alumni responses across all authorized programs.
[GME] GME Office, Program Administrator — Resolved a server error in the New Resident Import wizard when date fields contained non-numeric, five-character entries such as “March.” Administrators can now proceed to validation and correct malformed data.
[UME] Student Administrator, Course Coordinator, Faculty — Resolved an error preventing Faculty users from accessing the Aggregate Comments Report (Report 137). Report options now load successfully, and clerkship selections are retained during report generation.

Medhub Release Notes | August 19, 2026

Enhancements

[GME/UME] All User Types — Users can now skip repetitive navigation menus and jump directly to main page content using keyboard or assistive technology. On home pages, targeted skip links are available for sections such as Urgent Tasks and Portal Info.
[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — When batch-adding milestone questions to evaluation forms, administrators can now see the version and active period for each milestone package, making it easier to select the correct competency requirements. “Version” and “Active Period” columns have been added to the Batch Add Milestone Question(s) interface for subcompetencies, EPAs, and milestone elements. Items with expired active periods are greyed out for consistency with the existing tagging interface.

Updates

[GME/UME] GME Office, Program Administrator, Faculty, Resident, Student Administrator, Course Coordinator, Student — Resolved an issue where the Portfolio CV page crashed for users with special characters (pipes) in their contact information. The page now handles this data correctly and prevents future data inconsistencies.
[GME/UME] GME Office, Program Administrator, Faculty, Student Administrator, Course Coordinator — Opening a link to a permanently removed evaluation now displays a clear “The requested evaluation does not exist” message instead of a blank error page.
[GME/UME] Program Administrator, GME Office, Hospital Finance, Student Admin, Course Coordinator — Resolved an issue where generating certain reports could fail when the date field contained unexpected input. Date validation has been added to prevent this error.
[GME/UME] Resident, Student — Resolved an issue where the Evaluations Competencies page returned an error, preventing residents and students from viewing their competency summary. The page now loads correctly.
[GME] GME Office, Program Administrator — Corrected the Ad-Hoc Resident Demographics Report to properly include historical trainees (including PGY 0 status) when the “All Residents” filter is selected. Results are now based on the latest in-house appointment.
[GME] GME Office, Program Administrator — Resolved an error in the Amion schedule synchronization that occurred when a program with off-cycle scheduling received no data from Amion. Empty responses are now handled gracefully, ensuring uninterrupted schedule imports for other programs.
[GME] GME Office, Program Administrator — Resolved an issue where the Resident Demographics Batch Import Wizard accepted files with names longer than the allowed limit or containing special characters. The wizard now enforces file naming guidelines at upload, including a maximum of 50 characters (updated to accommodate the default name of the template when downloaded from the system) and a restriction on special characters.
[GME] GME Office, Program Administrator — The Resident Demographics Batch Import wizard now displays a clear error message when an uploaded file exceeds the 40MB size limit, replacing the previous generic failure message.
[GME] GME Office, Program Administrator — The Resident Demographics Batch Import wizard now shows a “No file selected” message when attempting to proceed without choosing a file, replacing a generic error with actionable guidance.
[UME] Student Administrator, Course Coordinator — Corrected an audit logging issue where student accounts created via “Add Student” were incorrectly categorized as faculty additions. These events are now accurately recorded under “Security – Student added.”
[UME] Student Admin, Course Coordinator — Resolved an issue where viewing certain evaluations produced an error due to unexpected data formatting. Evaluations now load correctly in these cases.

Medhub Release Notes | August 12, 2026

Enhancements

[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — Added audit logging for “Reset to Partially Complete” actions from the completed evaluations list, including the timestamp, and evaluation details.
[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — Added “Evaluations – Reset to Partially Complete” as an Audit Trail Query report type, with results limited to accessible programs and courses.
[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — Added a notice to the reset confirmation modal when an evaluation has an expiration date. Resetting does not change the expiration date, which can be updated from the Incomplete Evaluations page.
[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — Expanded audit logging for evaluation resets performed from an individual evaluation response view.
[GME/UME] Information Technology — Simplified the schedules/shiftCreate API by removing the serviceID attribute.
[GME] GME Office, Program Administrator — Enhanced “PLA Management Comment” notification emails with request details, including the request type, ID, program, site, dates, and status.
[UME] Student Administrator — Added “Enrollment Modification” audit records when enrollments are created through Schedule Lottery’s “Commit to Enrollment” action. Records appear in the Audit Trail Query report and the student’s Enrollment/Grades tab.

Updates

[GME/UME] All User Types — Improved public evaluation kiosk reliability so recently submitted evaluations can be accessed immediately.
[GME/UME] All User Types — Improved report selection validation and added clear notifications when a report is unavailable.
[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — Added clear messaging when evaluation links reference deleted or unavailable records.
[GME] Program Administrator — Corrected the Modify Clinic/Activity header to display the user’s accurate account type: Faculty or Resident.
[GME] GME Office — Improved PLA request Excel export performance for sites with large request volumes.
[GME] Faculty — Improved the Procedures Advisor report for programs without defined requirements and corrected the Procedure Types and Diagnosis/Indications toggle.

Medhub Release Notes | August 5, 2026

Enhancements

[GME/UME] Resident — Enhanced Performance Evaluation emails to mask evaluator name when the new Institution Setting is enabled.
[GME] Program Administrators — Improved milestone auto-tagging for evaluation questions so that Elements may be auto-tagged regardless of whether they are set up as direct links or by level.
[GME] GME Office — A new setting under GME Office > Institution Settings > Evaluations Settings allows the GME Office to replace evaluator names with “(masked)” in “Performance Evaluation Available” alert emails, supporting institutional confidentiality policies.
[UME] Student Administrator, Course Coordinator — The system now automatically assigns the correct academic term to visiting student enrollment records based on the midpoint of the training date range. A warning is displayed if no matching term exists.
[UME] Student Administrator, Course Coordinator — Changes to visiting student enrollment records via the Training History interface are now captured in the “UME – Enrollment Record Modification” audit trail, including the user, timestamp, and course details.

Updates

[GME/UME] All User Types — For accessibility improvement updated invalid list structures across 79 pages so navigation menus and portal widgets are correctly announced by screen readers.
[GME/UME] All User Types — For Accessibility improvement, added descriptive accessible names to dropdown menus across 49 pages, enabling screen-reader and voice-control users to clearly identify each selection menu’s purpose.
[GME/UME] All User Types — For accessibility improvement, fixed an issue where navigation tabs were not correctly grouped for screen readers, ensuring accurate item count and position announcements in vertical navigation menus.
[GME/UME] All User Types — For accessibility improvements updated table header-to-cell associations across various interfaces so screen readers can accurately link data to its corresponding header.
[GME/UME] All User Types — Resolved an error when previewing templates with a logo tag on sites without a “Contract Logo” uploaded. The system now falls back to the site’s main logo, ensuring previews generate successfully.
[GME/UME] All User Types — Added a mechanism proactively to check for and add academic years annually.
[GME/UME] Program Administrator, Faculty, Student Administrator and Course Coordinator — Fixed a display issue in the Procedure Details Report where names containing the “<” symbol were truncated. These now render correctly in both on-screen view and Excel exports.
[GME] GME Office — The User Link Statistics report now correctly derives evaluation access from active, granular permissions, resolving an issue where some faculty users were incorrectly listed as having “Any evaluations access.”
[GME] Program Administrator — Corrected an issue where historical Qgenda service assignments were not correctly flowing into MedHub for certain date windows, ensuring schedule integrity for integrated programs.
[UME ] Student Administrators, Course Coordinators — The Evaluation Data export has been optimized for large volumes, resulting in faster export times and improved stability for institutions with high evaluation activity.
[UME] Student — Fixed a database error that occurred when students accessed the “Identify Supervisor” (SIS) request detail page for requests that had no programs assigned. The page now loads correctly.

Medhub Release Notes | July 29, 2026

Enhancements

[GME/UME] GME Office, Program Admin, Hospital Finance, Student Admin, Course Coordinator – New sites will now display a standard MedHub logo in the header until a custom logo is uploaded, ensuring a professional appearance during initial setup.

Updates

[GME/UME] All User Types – For accessibility improved screen-reader support by ensuring all informative images carry meaningful alternative text across the News Portal, Knowledge Base, and Program Policies.
[GME/UME] All User Types – For accessibility resolved issues where certain links lacked discernible text, ensuring all links and icons provide clear context to assistive technologies.
[GME/UME] All User Types – For accessibility improvements resolved an issue where institution names with apostrophes (e.g., “Queen’s”) displayed as HTML code. Names now display correctly across all platforms.
[GME/UME] All User Types  – Resolved an issue where tutorial videos in the Help Resources section appeared as a blank black screen. Security configurations have been updated to ensure video content loads and plays correctly.
[GME/UME] GME Office, Program Admin, Student Admin, Course Coordinator – Resolved an issue where the “Send Email” link for incomplete Outside Evaluator evaluations opened a blank browser tab. The link now correctly launches the user’s local email client.
[GME] Program Admin –  Enhanced the QGenda interface root side debug tool to help Support users identify Qgenda assignments that are not importing due to being unpublished or unavailable
[GME] Program Admin – Fixed a crash in the Resident Portfolio Summary report occurring when resident photos were missing or unreadable; exports now handle missing images gracefully.
[GME] Program Admin – Fixed a system error when viewing faculty profiles via stale links for users reassigned to different roles; the system now redirects to the Faculty Search page.
[GME] Program Admin – Fixed a system error when running reports against the “Medical School” placeholder; the system now provides a clear “no access” message instead of crashing.
[GME] Resident – Fixed an issue causing the MedHub mobile app to crash or show a validation error when logging work hours during a partial week, such as at academic year changeover. The app now responds consistently for all weekly hour submissions.
[UME] Student Admin – Increased the maximum export file size for AAMC/Medbiquitous reports to 40MB to support schools with extensive curriculum data.

Medhub Release Notes | July 23, 2026

Enhancements

Work Hour Analytics Report
[GME] GME Office, Program Administrator, Faculty – You can now export a Work hours review period-level PDF report. The export includes program information, schedule/period rows, review status, director comments, and trainee violation details for accreditation and review purposes.
[GME] GME Office, Program Administrator, Faculty – A new export icon is available next to “View Details” in View by Period mode (Work Hour Review Periods, Rotation Periods and Custom Periods), allowing you to export an individual trainee’s row and associated calendar as a PDF.
[GME] GME Office, Program Administrator, Faculty – For firm-based schedules CSV export has been added to match the on-screen firm-based report structure, preserving correct logical grouping and ordering of firm-based schedules.
[GME] GME Office, Program Administrator, Faculty – For firm-based schedules PDF export has been added mirror the on-screen report layout including firm ordering, period ordering, unassigned placement, and correct row labels for standard and firm-mixed schedules.

Updates

Work Hour Analytics Report
[GME] GME Office, Program Administrator, Faculty – Fixed an issue where certain dates within an active Firm/Schedule period appeared greyed out or disabled in the Trainee Calendar View, even though they fell within valid date ranges.
[GME] GME Office, Program Administrator, Faculty – The Trainee Details > Contacts section now displays all program administrators (Primary, Backup, and Secondary Backup) consistently with the Send Email action, providing a single source of truth for admin contacts.
[GME] GME Office, Program Administrator, Faculty – The “Beta” tag has been refreshed with a blue outline, white fill, and blue text for improved readability and WCAG 2.2 accessibility compliance. Hover text now reads: “Accurate and ready to use; additional export features and faster performance are on the way.”

Medhub Release Notes | July 22, 2026

Enhancements

[GME/UME] GME Office, Program Administrator, Faculty, Resident, Student Administrator, Course Coordinator and Student — Calendar sync performance has been improved via a new caching mechanism, resulting in faster ICS file downloads and refreshes in external applications such as Outlook and Google Calendar.
[GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator — The confirmation modal for “Reset evaluation to Partially Completed” has been updated with refreshed styling, ensuring a consistent experience across the evaluation response, detail, and list views.
[GME] GME Office — Scheduling API error handling has been standardized for assignment edits made outside the allowed day window. These requests will now consistently return error code E08 across all scheduling endpoints.
[GME] GME Office — A new bulk-export tool is now available to make trainee onboarding documents available upon request. Specific application files (such as personal ID photos) are packaged into a single ZIP archive and delivered to the institution’s Resources/Documents section for secure download.

Updates

[GME/UME] All User Types — For accessibility improvements descriptive titles have been added to embedded frames across 11 pages, including site administration wizards and portfolio entries, enabling screen-reader users to identify and navigate embedded content more effectively.
[GME/UME] All User Types — For accessibility improvements language attributes have been added to 68 pages and scripts, including Learning Portfolio print views and administrative utilities, ensuring screen readers apply correct pronunciation and voice rules.
[GME/UME] All User Types — For accessibility improvements color contrast for green text elements has been improved across the platform, including calendar sync indicators, IRIS post-test checkmarks, and timesheet compliance icons, meeting accessibility standards for all users.
[GME] GME Office, Program Administrator and Faculty  — Resolved an error preventing Faculty and GME administrators at certain institutions from accessing Annual Program Evaluations. Status field labels now display correctly across the APR list, add/modify forms, and print views.
[GME/UME] GME Office, Hospital Finance, Resident — Restored the correct layout for the Individual Schedules view. Section labels are no longer oversized or misaligned, and the “Schedule (SPLIT)” dropdown is properly positioned.
[GME] GME Office — Improved the accuracy of nightly site expiration notifications to ensure they reflect only the relevant institution’s own expired site contracts.
[GME] Hospital Finance — The IRIS 2.0 Pre-Test report now correctly flags residents missing a required service or rotation assignment, even when clinic scheduling meets the full-day threshold, preventing clinic activity from masking a missing primary service.
[GME] Resident — The auto-generation logic for demographics fields (such as Physician ID/PID) has been updated to prevent duplicate values. Unique IDs are now reliably assigned even when multiple trainee records are created simultaneously, such as during bulk onboarding or imports.
[GME] Faculty — Faculty members can now correctly see and select Outside Evaluators when initiating performance evaluations, consistent across both desktop and mobile.
[UME] Course Coordinator — Fixed an accessibility issue on the Course Settings Schedules tab where the curriculum objective email help link and dropdown options were not focusable by keyboard or screen-reader users.

Medhub Release Notes | July 15, 2026

Enhancements

[GME] Program Administrator, Faculty — Program Directors with access to “of faculty” evaluations can now view evaluations completed on Faculty-type Outside Evaluators. These evaluators appear under a new “Outside Evaluatee” sub-header in the Faculty dropdown on the Faculty Evaluations tab, and are included when selecting “(All Faculty).”

Updates

[GME/UME] All User Types — Fixed an error on the password recovery page caused by a character encoding mismatch. Account recovery via email now works as expected for all users.
[GME/UME] All User Types — Fixed a stability issue during multi-factor authentication (MFA) where submitting an invalid code or triggering rate-limiting could cause an error. The MFA login flow now remains stable
[GME/UME] All User Types — We’ve made improvements to how MedHub communicates with assistive technologies like screen readers, so users who rely on those tools will now receive clearer, more accurate information when navigating the platform
[GME/UME] All User Types — Implemented security enhancements to session management to protect against unauthorized cross-site actions, including improvements to the SSO login process to ensure users remain correctly authenticated.
[GME/UME] Program Admin, Student Admin, Course Coordinator, and GME Office — Fixed incorrect field mapping in the Ad-Hoc Faculty Demographics report. Clinical Interests and General Comments data now display in their correct respective columns.
[GME] GME Office — Fixed an error when submitting certain Program Level Agreement (PLA) requests with pending external responses. The system now correctly saves the form and sends reminder notifications to the institution’s default GME contact.
[GME] GME Office — Fixed a timeout issue preventing the full-institution Admin Program Contacts export from downloading. The execution limit has been increased to support large data sets.
[GME] Hospital Finance — Fixed IRIS 2.0 Pre-test SSN validation to correctly flag and reject invalid sequential patterns with leading zeros (e.g., 012345678), preventing invalid data from entering IRIS data sets and the Data Browser.
[UME] Student Administrator, Course Coordinator, Faculty — We strengthened access controls on advisor pages to ensure faculty can only view information for students explicitly assigned to them, providing an additional layer of protection for your student data
[UME] Student — Fixed the Supervisor Identification (SIS) request search so entering a full “First Last” name now reliably returns the correct faculty member instead of an overly broad list of unrelated results.

Interested in better leveraging MedHub? The Learning Portal and MedHub Training Series will help your team optimize performance. Or contact your Client Service Manager to further discuss any questions you may have on our most current MedHub Software Release Notes.

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