MedHub Software Release Notes

MedHub UME and GME Software Release Notes include information on new features, enhancements, and updates.

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MedHub Release Notes | September 03, 2025

Enhancements

  • [UME] Student Administrator – Created a new Students tab containing student search page and other functionalities

Updates

  • [GME/UME] Program Administrator, Faculty, Student Administrator, Course Coordinator  – Updated the Evaluation Competencies Report to ensure the evaluation count displayed matches the data included
  • [GME] GME Office – Updated the ERAS Import wizard to disable the submit button while an import is in process to protect against duplicate data creation
  • [GME] GME Office – Corrected an issue with contract date display in resident contracts
  • [GME] GME Office, Program Administrator, Hospital Finance, Faculty – Corrected an issue with IRIS PreTest and Resident Scheduling Errors report, ensuring it now includes rotators scheduled before or after the visiting period within the specified reporting period or IRIS Data set dates
  • [GME] GME Office, Hospital Finance – Corrected an issue in Generate Bills so the Last Generated field accurately displays the latest date and user name after billing is regenerated as expected
  • [UME] Student Coordinator – Corrected an issue with course-level Automated Evaluations and SIS Sets configuration where users were able to enter an expiration value despite the course disabling evaluation expiration in Course Settings
  • [UME] Medical Students – Adjusted Student Status update cron to ensure student account access is revoked 30 days after their training history ends

MedHub Release Notes | August 27, 2025

Enhancements

  • [GME/UME] GME Office, Program Administrator, Course Coordinator, Student Admin – Updated the Audit Trail for Scheduling – Clinic Schedule to log all modifications made to clinic schedules
  • [GME/UME] GME Office, Program Administrator, Course Coordinator, Student Administrator – Updated the Audit Trail for Clinic Definitions to record information whenever a new clinic definition is added
  • [GME/UME] GME Office, Student Administrator – Created a new API to retrieve a list of clinic assignments
  • [GME/UME] GME Office, Student Administrator – Created a new API to remove a clinic assignment for a user
  • [GME/UME] GME Office, Student Administrator – Created a new API to add a clinic assignment for a user
  • [GME/UME] GME Office, Student Administrator – Created a new API to retrieve a list of clinic Work Periods
  • [GME/UME] GME Office, Student Administrator – Created a new API to add new clinic Work Periods
  • [GME/UME] GME Office, Student Administrator – Created a new API to add new clinic definitions
  • [GME/UME] Program Administrator, Course Coordinator – Updated Continuity Clinic/Alternate Activity > By Residents view, By Faculty view and By Clinic view by adding a visual indicator for Clinic Assignments that are created through the API
  • [GME/UME] Program Administrator, Course Coordinator – Updated Clinic Work Periods (Modify View) by adding a visual indicator for work periods that are created through the API
  • [GME/UME] Program Administrator, Course Coordinator – Updated Clinic Work Periods (List View) by adding a visual indicator for work periods that are created through the API
  • [GME/UME] Program Administrator, Course Coordinator – Updated Clinic Definitions (Modify View) by adding a visual indicator for clinic definitions that are created through the API
  • [GME/UME] Program Administrator, Course Coordinator – Updated Clinic Definitions (List View) by adding a visual indicator for clinic definitions that are created through the API
  • [GME] GME Office – Enhanced the sharing of demographic information by enabling organizations to hide Social Security Numbers (SSNs) in the demographics change history API response, according to their security preferences
  • [GME] GME Office, Program Administrator, Hospital Finance – Updated Schedules tab > Clinics by adding a visual indicator for Clinic Assignments that are created through the API

Updates

  • [GME] GME Office – Corrected an issue in the Institutional Releases – Incoming Visitors feature to enable the import of training data for incoming visitors, and added clearer instructions for the process
  • [GME] GME Office – Corrected an issue with Clinic Definitions to ensure that clinics are displayed correctly after being created through the API
  • [GME] Program Administrator – Corrected an issue in the Resident Absences approval screen that prevented admins from approving absence requests for residents. The solution ensures that absence approvals now work correctly for both all-resident and individual-resident unlocks
  • [GME] Program Administrator – Corrected an issue in the Amion Interface Setup where admins saw a “Shifts/Calls Configuration Complete” message even when more shifts or calls still needed to be configured. The system now displays the completion message only after all shifts and calls have been fully configured
  • [GME] Program Administrator – Corrected an issue with Service/Shift Management > Shifts/Calls view to display all shifts that are shared across multiple services belonging to different programs
  • [GME] Program Administrator – Corrected an issue with the Audit Trail Query report enabling Administrators to use the      “Demographic Information Modified” Audit Trail type

MedHub Release Notes | August 20, 2025

Enhancements

  • [GME/UME] GME Office, Student Administrator- Created a new API call to retrieve the list of all accredited medical schools with their IRIS code.
  • [UME] Student Administrator – Created new API call to get a list of student training types

Updates

  • [GME/UME] All User Types – Implemented additional security measures to reduce any risk of unauthorized actions
  • [GME] GME Office, Program Administrator – Updated the Qgenda clinics interface by removing duplicate and outdated clinic/task mappings. Additionally, updated the import process to include only active clinics and tasks from Qgenda

MedHub Release Notes | August 13, 2025

Enhancements

  • [GME] GME Office – Created a new API call to retrieve the history of demographic changes for residents, including details like user ID, modified field, previous value, updated value, and the date of the change
  • [UME] Student Administrator – Created a new API call to add student training history records

Updates

  • [GME] GME Office, Program Administrator, Hospital Finance, Faculty – Corrected an issue in Ad-Hoc Resident Demographics report to properly align the compliance headers and values
  • [GME] Program Administrator – Corrected an issue in Amion wizard where a database query was failing because some needed information were missing. A check was added to make sure the query only runs when all necessary information is available
  • [GME] Resident, Faculty – Corrected an issue where some mobile app users were not logged in successfully when using MedHub credentials
  • [GME] Internal Users – Corrected an issue with the internal Batch Document Import tool where some documents were not getting imported as expected
  • [UME] Faculty, Student Administrator, Course Coordinator – Updated Home and Report pages by adding descriptive labels to dropdown search menus, to improve user navigation across programs and clerkships
  • [UME] Faculty, Student Administrator, Course Coordinator, Medical Student – Updated Home, Evaluations, Procedures and other pages by adding missing labels to enhance accessibility
  • [UME] Student Administrator – Corrected an issue with Course Director view of Student Evaluations, refactoring the evaluation access logic to improve performance
  • [UME] Student Administrator – Corrected an issue in Manage Evaluation Forms, enabling users to disable skip logic in their forms without encountering errors

MedHub Release Notes | August 06, 2025

Updates

  • [GME] GME Office – Corrected an issue in Trainee Requirements > Document Matrix to display the correct status when an item has been sent back to a Trainee
  • [GME] Program Administrator – Corrected an issue in Residents Demographics > Education to display the correct School Name to GME Office and Administrator roles.

MedHub Release Notes | July 30, 2025

Updates

  • [GME] GME Office – Corrected an issue in Moonlighting Requests to allow approval of pending requests without receiving an error
  • [GME] Program Administrator – Corrected an issue with Low Score alerts for ‘of service’ evaluations,, ensuring program administrators can view information pertaining only to their respective programs
  • [GME] Program Administrator – Corrected an issue in Resident dashboards to make sure the files are generated as expected

MedHub Release Notes | July 23, 2025

Enhancements

  • [GME] GME Office – Updated schedules/shifts API to return more attributes about a shift definition such as program IDs, schedule IDs, Service IDs and shift definitions authored by or shared with the program ID

Updates

  • [GME] GME Office, Program Administrator – Corrected an issue in some resident’s demographics profiles to display the information as expected
  • [UME] Student Administrator – Updated Home page to reposition the Calendar and Announcements section, to increase accessibility

MedHub Release Notes | July 16, 2025

Updates

  • [GME/UME] All User Types – Corrected an issue in the login page to properly display the information from Help and Forgot Password links
  • [GME/UME] GME Office, Program Administrator, Student Administrator, Course Coordinator – Updated the help language that displays on the Report Options page of the Evaluation Completion by User report to make the language  relevant to both GME and UME users
  • [GME] GME Office, Program Administrator and Hospital Finance- Corrected an issue in IRIS 2.0 Pre-test and Resident Scheduling Errors report to ensure visitors scheduled for activities outside their visiting period are consistently identified
  • [GME] Program Administrator – Corrected an issue with the CodeReadr add-on to ensure unique QR codes are generated for each conference instance
  • [UME] Course Coordinator – Corrected an issue when scheduling a new Conference, to correctly save and retrieve the conference description
  • [UME] Course Coordinator – Updated the Session Link field within Curriculum Mapping > Course Sessions to increase the allowed link size

MedHub Release Notes | July 10, 2025

Enhancements

  • [UME] Student Administrator – Updated users/studentTypes API to include schoolID in the response

Updates

  • [GME] GME Office – Corrected an issue in the Annotated Rotation Schedule report allowing the View Complete Report option to appear as expected and generating the report
  • [GME] GME Office, Program Administrator – Corrected an issue in Resident Demographics to display the correct School Name instead of  ‘foreign medical school’ or ‘foreign dental school’
  • [GME] GME Office, Program Administrator – Corrected an issue in resident’s submisison onboarding requirements through profile, enabling the upload of PDF files
  • [GME] Program Administrator – Corrected an issue in Service/Shift management that displayed ‘form processing error’ when attempting to save the shift/call definition
  • [GME] Program Administrator – Corrected an issue in Schedules > Weekly Activity to properly display all the information
  • [GME] Hospital Finance- Corrected an issue in IRIS 2.0 to properly align and display several UI elements
  • [GME] Hospital Finance- Corrected an issue in IRIS 2.0 to exclude trainees with invalid or blank SSN value from the data generation
  • [GME] Faculty – Updated Faculty Mentor view of Resident Evaluations to correctly display the Scale headers
  • [UME] Student Administrator, Course Coordinator- Corrected an issue in Procedure Demographics report, to ensure the report includes only case logs associated with the selected clerkship(s)
  • [UME] Student Administrator – Corrected an issue in Schedule Lottery to ensure students are only scheduled to clerkships they have satisfied the pre-requisites for
  • [UME] Student Administrator -Enhanced the Home page to improve accessibility by adding alternative text to Spacer images
  • [UME] Faculty – Corrected an issue in Evaluation Forms to restore the ability of copying the contributor comments into the final evaluation boxes by clicking the bubble widget

MedHub Release Notes | July 02, 2025

Enhancements

  • [GME] GME Office, Program Administrator – Added the import file functionality to the Demographics Batch Document Upload tool
  • [GME] Internal Users – Added an export a file with the final results of the import process to the GME Demographics Batch Document Upload tool, so users can know which files failed
  • [GME] Internal Users  – Added permissions configuration option to the GME Demographics Batch Document Upload tool, ensuring that the appropriate users can access the files
  • [GME] Internal Users  – Added a validation document export for the Demographics Batch Document Upload tool, allowing users to know which files do not have a correct format
  • [GME] Internal Users  – Added an ID reference document export for the Demographics Batch Document Upload tool, enabling users to know which IDs to use when naming the files on their SFTP site
  • [GME] Internal Users – Added a Summary and Previous uploads information panel to the Demographics Batch Document Upload tool
  • [GME] Internal Users  – Added a file properties validation to the Demographics Batch Document Upload tool
  • [GME] Internal Users  – Added a view with the summary information and reference data to the Demographics Batch Document Upload tool
  • [GME] Internal Users  – Added a root setting to enable SFTP folder configuration in the Demographics Batch Document Upload tool
  • [UME] Student Administrator -Enhanced the Home page to improve accessibility by optimizing color contrast
  • [UME] Student Administrator -Enhanced the Home page to improve accessibility by adding the aria-label attribute, which provides clearer context for screen readers

Updates

  • [UME] Student Administrator – Updated users/facultyAccess API to respect current faculty programs, clerkship programs and defaults.
  • [UME] Course Coordinator – Corrected an issue in Course Sessions to be able to change their status from Inactive to Active without errors.
  • [UME] Faculty – Updated  Student Evaluations > Date Options > Custom Range to streamline the process for selecting custom date ranges

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